Ethics at BTC

Each day the Belgian development agency must deserve the trust of its donors, the partner countries and the populations for which we work. Trust is gained by respecting rules of irreproachable behaviour and conscientiousness. Our Code of conduct is the conerstone of our ethical commitment. Everywhere in the world it serves to guide us to behave in an ethical and responsible way. We have installed an integrity desk to answer questions and to help with problems.

When to call the integrity desk?

  • When you are confronted with an integrity issue or you are in doubt about schemes pertaining to BTC activities. For instance, abuse of power, violation of the law, bad usage of resources, purchasing fraud, theft or embezzlement or corruption (bribes).

  • When you have questions pertaining to integrity. For instance, how to react when a supplier offers you a gift related to a public contract.

Who can call on the integrity desk?

  • Suppliers or partners of BTC
  • BTC staff members
  • Beneficiaries of BTC activities

Who manages the integrity desk?

As in some other development agencies, BTC's integrity desk is represented by its internal audit service, the only independent entity within the BTC structure. It reports directly to the Board.

How are complaints and questions treated?

Confidentiality

Complaints and questions are treated with the greatest confidentiality. However, they **may not be notified anonymously**. We must be able to contact the complainant in order to obtain possible additional information. BTC shall not tolerate retaliation against staff members or other parties who, in good faith, have expressed concerns or who have helped with investigations.

Independence

The complaints and questions management system is independent of BTC's ICT structure. Only the members of the integrity desk have access to the forms filled out or the files and emails sent.

Follow-up

We immediately acknowledge receipt of the integrity questions or problems that have been notified to us and we register them. We inform about the follow-up that will be given to the questions and problems as well as about possible actions taken.